Admin Coord Contract NEW

Job Title: Administrative Coordinator
Location: Abu Dhabi

Duration: 6 months extendable 
 

Role Purpose

The Administrative Coordinator will support the PMC department in managing FTA-related activities, including weekly, monthly, and yearly reconciliations. The role involves case registration, document uploads, report preparation, payment registration, invoicing follow-ups, and client communication, ensuring timely and accurate administrative support to ongoing business operations.

Key Responsibilities

General:

• Deliver a high level of customer service and maintain professional company representation.

• Demonstrate accountability, continuous learning, and self-development.

Policies, Systems, and Procedures:

• Analyse and document business processes to identify opportunities for efficiency and improvement.

PMC Operations:

• Register FTA cases using ShareFolder, Excel, and Oracle systems.

• Perform weekly and monthly FTA reconciliations.

• Prepare monthly performance reports (KPIs, pending and active case status).

• Draft and issue VAT verification reports and monthly MIS.

• Manage departmental emails, coordinate with clients and customers, and ensure timely responses.

• Review invoice descriptions, follow up on payments, and ensure report quality and accuracy.

Risk Management:

• Monitor and report any exposure to operational risks within the department.

Training:

• Participate in in-house training sessions to enhance role performance and knowledge.

Required Qualifications and Experience

• Bachelor’s degree (preferably in Business Administration, Accounting, or a related field).

• Minimum 2 years of experience in a similar administrative or coordination role.

• Strong accounting knowledge and experience in reconciling financial data.

• Proficient in Microsoft Office (Excel, Word, PowerPoint) and Oracle systems.

• Excellent written and verbal communication skills.