Planning and Performance Specialist

Job Description

Title: Planning and Performance Specialist

Reports to: Head of Strategy & Future

Duration: Permanent

Location: Abu Dhabi

Job purpose:

To provide management support in planning and employee performance management activities to deliver effective strategic Institutional planning and performance management activities aimed at achieving the University’s strategic objectives.

Key Responsibilities:

Functional

• Support the development of annual plans (Strategic objectives, strategic initiatives and respective Key Performance Indicators) in coordination with divisions/ departments based on the university’s strategic Institutional and Quality Assurance goals and objectives.

• Ensure the development/ update of the consolidated business plan (in cooperation with respective Organizational Units) while ensuring that synergies have been captured and conflicts have been addressed in the consolidation.

• Provide institutional planning input to Management on challenges faced by divisions department.

• Ensure the cascading of the institutional objectives to the respective Organizational Units through workshops with divisions’ VPs/ department Heads and/ or planning personnel

• Ensure effective communication and alignment with institutional performance to ensure the institutional objectives/ division initiatives are cascaded to concerned employees.

• Coordinate & facilitate management strategy workshops with leadership on an annual basis.

• Coordinate & facilitate divisional performance review meetings and institutional performance review meetings on a quarterly basis / as required.

• Review of existing institutional Planning & Performance systems and advise on consolidation and new tools.

• Provide support with developing performance enhancement measures in alignment with Organizational Units and ensures proper implementation.

• Support with the development of the University’s Impact Assessment Report based on the identified targets and any other related objectives in conjunction with the respective Organizational Units including the International Affairs.

• Collect and present performance information (monitoring and identifying trends) against key indicators of the respective Organizational Units through a variety of means e.g. monthly performance achievement.

• Ensure for the accurate collection, analysis and reporting of performance data and work in conjunction with department and section heads.

• Collect comprehensive data from the IT systems, and perform the required analyses, ensure systems are complete, and formats are accessible to staff and service users.

• Guarantee that all performance information meets all the key requirements of data quality and to act as the data quality lead for the University.

• Maintain and continually review the university institutional performance management framework to ensure it remains fit for purpose.

• Provide the required support in the preparation of the university’s policies, strategies, and plans, liaising with internal and external stakeholders as necessary.

• Coordinate the submission of Abu Dhabi Government Performance Reporting requirements e.g. Abu Dhabi Executive Office etc.…in conjunction with the respective Organizational Units.

• Identify organizational/functional performance challenges and gaps and corrective and performance enhancement recommendations in conjunction with the respective Organizational Units and ensure proper implementation.

• Align and coordinate with the Internal Audit for the embedment of the Internal Audit findings and recommendations in the respective Organizational Units plans and objectives and coordinate for the reporting against the implementation of the corrective measures.

• Ensure continuous improvement across all services of the Institutional Effectiveness and Quality Assurance function.

• Conduct University related studies such as the development of performance initiatives and cases, benchmarking, risk management, design, and re-design measurement

• Undertake any other related duties as assigned by line manager

Operational

Institutional Strategy

• Implement the plans to ensure seamless operations that facilitate the achievement of the University’s strategic objectives.

• Provide data in timely manner and support in preparing reports to the management and recommend operational improvements to support in planning, decision making and continuous improvement.

Financial & Organizational Management

• Implement corrective action as necessary and in line with the approved governance process to ensure complete adherence to section budget and highlight any deviation from the plan in a timely manner.

• Provide budget inputs to formulate section budget and submit for approval and further consolidation.

Stakeholder Management

• Coordinate the collaboration with and engagement of relevant internal stakeholders to ensure effective achievement of programs and objectives in line with the section’s strategic objectives

Internal Stakeholders

• Board of Trustees

• President

• Academic Affairs & Research

• Outreach & Engagement

• Marketing and Communication

• Internal Audit

• Other Departments (e.g. Legal, HR, procurement, IT, Finance)

Purpose

• Ensure to provide BoT and the President with the requested reports and analyses related to performance of the Organization Units against the University’s strategic goals and objectives.

• Ensure alignment of Academic Affairs & Research and Outreach & Engagement Divisions on strategic level initiatives regarding the University’s strategic direction.

• Ensure coordination with Marketing and Communication to organize and conduct awareness sessions internally to the University’s employees about Organizational Planning and Performance processes.

• Ensure coordination with the Internal Audit to ensure compliance with audit standards and correction of any audit findings.

• Ensure coordination with other departments to respond to their strategic planning and risks’ requests and provide support to align with the university’s framework.

External Stakeholders

• Abu Dhabi Executive Council

• Abu Dhabi Executive Office

• Ministry of Education

• Ministry of Artificial Intelligence

• Other industrial organizations

Purpose

• Ensure alignment of the University’s planning and performance frameworks with Abu Dhabi government frameworks and reporting mechanisms.

• Ensure alignment with regulatory bodies in relation to Artificial Intelligence programmes and targets.

• Ensure partnership and collaboration on matters of mutual interests/benefits with external stakeholders.

Academic Qualification

Bachelor’s degree in a relevant specialization from a recognized academic institution.

A master’s degree is preferable

Professional Experience

4 to 6 years of experience

Behavioral Skills

• Partnership and collaboration

• Customer & result focus

• Innovation

• Effective communication

• Self-management

• Business orientation

• Problem solving and decision making

• Dedication to details, quality & excellence