CAD Documentation Contract

The role is responsible for preparation and vetting of documentation relating to credit facilities and accurate
detailing before inputting the same into the Bank’s system. Further, he/she is responsible for ensuring the
enforceability/authenticity of the security documents executed by the customers.
KEY ACCOUNTABILITIES
• Preparing / reviewing the prepared in-house Bank standard Facility Offer Letter/ Term Loan Agreement,
internal legal negotiated Facility Offer Letter/ Term Loan Agreement, security / support documentation in
accordance with the credit approvals.
• Ensuring all security / support documents lodged for in-house documentation have been properly executed
and signatures are verified and authenticities of the signatories are supported by resolution / POA.
• Ensuring rectification of existing discrepancies / deficiencies in security documentation for facilities released
under legacy records.
ROLE DETAILS
Functional title: Documentation Specialist No. of Direct Reports: 0
Corporate Title: Documentation Specialist No. of Total Reports: 0
Grade: B Location:
Group Function: Evaluated on:
Sub Department: Credit Administration Dept. Reports To/Line Manager:
AVP & Team Leader
Documentation
Head of Documentation
AVP & Team Leader Documentation
Documentation Specialist

• Ensuring approval from relevant authorities is held for deferral / waiver of incomplete documents.
• Ensuring integrating accurate and timely internal reporting and regulatory reporting.
• Preparing documentation deficiency (expired / deferred documents) reports and following up for its timely
submission / renewal.
• Maintaining up to date collateral data in the Bank’s system.
• Performing periodical clean-up of old and obsolete security documents to keep updated / valid security
documents in the security folder.
• Verifying and confirming periodically at the renewal of credit lines, all required security / support documents
are physically held in safe custody.
• Ensuring all security documents are kept safe in the vaults and a checklist maintained in the file.
• Lodging security documents / collaterals in the Bank’s system.
• Reviewing / verifying approvals obtained for permanent release of collaterals, security documentation and
ensuring there are no liabilities or outstanding and facilities are cancelled.
• Supporting in creation/release/amendments of securities/mortgages/charges/registrations with local
government authorities and free zone authorities in various Emirates as per Bank’s POA holders.
• Reviewing and checking on daily basis all the lodged documents in Bank’s system to