Job Description
1. JOB DETAILS:
Job Title:
Master Data Specialist
Department:
Information Technology (IT)
Reports to:
Senior Manager – MD
Prepared By:
Vice President. – IT
Grade of Reporting Manager:
FC009
Prepared On:
September 2022
Proposed Grade:
FC07
Evaluated On:
Upgrade / New Role:
New
HoD
Vice President. – IT
2. Business unit Purpose:
The Master Data Department provide that single view by consolidating data from multiple source systems into a standard format. In the case of customer data, Master Data Management harmonizes data to create a unified set of master data for use in all applicable systems
3. Job Purpose: One sentence describing the overall objective of the job and, essentially, why the job exists.
The Master Data Specialist role is responsible for providing control over the data required to successfully execute business processes. The Master Data Specialist will oversee the implementation of enterprise data, quality standards, and drive initiatives to ensure good data is available at the right time to the right people. The role coordinates and monitors local data initiatives while aligning with the data management framework.
4. Job Dimensions and Scope: The significant elements on which the job has some direct or indirect impact. It provides data which gives an indication of the scope and scale of the job.
Direct Reports:
0
Indirect Reports:
0
Impact on Revenue:
(Please Explain the Impact)
0
Impact on Cost:
(Please Explain the Impact)
0
Impact on Employee (count):
2
5. Organisation Structure: Org chart for the Business Unit:
Org chart should clearly depict the layout of the Business unit. Please highlight the Manager and the Manager’s manager.
(Please provide the complete span of control in-case of managerial roles)
Chief Financial Officer
Vice President – IT
Senior Manager Master Data
Master Data Specialist
6. Key Result Areas: What are the critical accountabilities of the job? Write in bullet points and focus on the results that are expected from the job. In each statement (eight to ten in total), please indicate what has to be done, within which area or framework, and with what end result (e.g. “Prepare, gain agreement for, and implement, capital expenditure plans which ensure that future production/operation needs are met within acceptable cost limits”).
Reference should be made to: contribution to business strategy; planning; budgeting; operations; team leadership; team contribution; challenges; latitude for decision making etc.
Against each area of responsibility mention the measures for the end result i.e. mention the key indicators to track performance
Capture data needs related to business processes, ensure data quality, compliance, consistency of master data across business systems and provide reports regarding the quality of master data.
Support the development and implementation of an Enterprise Data Management Strategy for business data demands
Align and coordinate efforts between enterprise and business master data initiatives
Identify master data related issues, gaps and inconsistencies between systems and processes related to data, including adoption related challenges
Develop and implement strategies to act on the root cause of local data issues
Support in creating site specific standardized way of working to secure that the output complies with the data quality that the business needs
Ensure that master data in scope is properly managed by the business and supported by IT/Digitalization applications
Coordinate material master data setup, validations and periodic maintenance
Collaborate with Business on how data, mass updates and reporting needs can be used to improve business activities and decisions to resolve master data issues
7. Job Context: A general commentary of any aspects of the job that are relevant and need more explanation e.g. current projects, operating context/environment, key challenges, economic climate etc.
The Master Data Department will be actively involved in defining a Master Data Framework and Governance for the organisation and will be involved in large strategic projects within the organisation to ensure that data sets are monitored/managed more efficiently. The focus being to successfully deliver these projects on time and within budget, ensuring that the project objectives are met while adhering to PMP standard methodologies/Agile Methodology.
8. Knowledge, Skills & Minimum Experience: What does it take to deliver the Key Result Areas in terms of knowledge/qualification, specific experience, technical and /or management skills, etc.? This should be based on the requirement for the job and should not be confused with the actual qualification & experience of the current incumbent.
Education Qualification:
Bachelor degree or similar through experience.
You have at least 3 years of proven experience in a similar role within master data;
You have experience with ERP systems
Work Experience:
Experience with setting up and working with workflow tools and process automation tools;
Advanced knowledge of MS-Excel and/or other reporting tools (e.g., Power BI);
Strong analytical and reporting skills;
Skills:
Data analysis
Business acumen
Database management:
Problem-solving
Must be familiar with data structures, systems tables, error messages, and have experience in system problem resolution
Ability to communicate effectively, concisely, and logically in a timely manner and at an appropriate level, while maintaining confidentiality
Excellent organizational skills to function effectively under time constraints and within established deadlines, with particular attention to detail
Conflict resolution experience
Flexible & adaptable through organizational growth
Approachable and friendly
Ability to promote and foster a team culture where values such as excellence, hard work, service to stakeholders, honesty, integrity and achievement are paramount
9. COMPETENCY
Competency
level